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Job Description

Hardware/Server Administration Division Executives Officer is responsible for ensuring the provision of administrative support and prioritizing and completing a wide variety of tasks, including coordinating maintenance and repairs, contract monitoring and administration and coordinating the OPEC Central Headquarters.

Detailed Job Responsibilities:

a) Administrative Support 35%

• Provides reception services and responds to or redirects inquiries either in person or by telephone, by assisting contractors, staff and students with requests or referring them to the appropriate person.
• Manages the Director’s and Building Systems Coordinator’s calendar and provides administrative support to both as needed.
• Oversees maintenance of signature files.
• Monitors and maintains supplies.
• Establishes and maintains filing systems.
• Coordinates meetings and department events.
• Administers safe work agreements.
• Tracks vacation/sick/absences for the department.
• Approves petty cash requests.
• Prepares and distributes agendas, minutes, and follows-up as required for specific committees and project meetings.
• Enters/submits employment contracts for the department.
• Assists the Facilities Coordinator with updating job descriptions, liaising with HR to post positions, and coordinating formal and information orientation and training of employees.
• Updates and distributes Emergency Response/Business Resumption Manual.

b) Coordinates Maintenance and Repairs 30%

• Creates work orders for specified contracts (i.e. painting, flooring, blinds/window coverings/windows, mechanical repairs, minor renovations and repairs (Five-O).
• Coordinates predicted annual activities (grounds clean-up, parking lot sweeping/line painting, gas line inspections etc.).

c) Contract Monitoring & Administration 15%
• Monitors specified contracts (i.e. Pest Control, Otis Elevators, Waste Management, and Door/Floor Mats).
• Acquires quotes.
• Sets up PO’s.
• Schedules work.
• Authorizes payment up to signing authority for specified contracts.
• Authorizes completion of work for specified contracts.

About WIL Employment Connections

WIL is a non-profit community organization that has been providing quality employment support services and career development solutions to the London community since 1984. WIL offers a full range of employment programs and services that are specifically tailored to meet the needs of immigrants and newcomers to Canada, Australia, Denmark, Austria, UK, Poland, etc. We specialize in accessing candidate resumes, and link them with employers, and help you need to prepare for work in aby country on international scale.
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